Cambridge Technical Introductory Diploma in IT

(Unit 8 - LO2) Adding a budget

Using Project to plan and manage aproject.


Microsoft Project User Guide: adding a budget

Load Microsoft Project: Start - All programs - Core applications - Microsoft Project 2010.

At this stage your project plan is complete in that the tasks and predecessors are all entered into the plan and each task has been allocated resources.

In the resource sheet (click on Gantt chart drop down and then "Resource Sheet") you will have costed these resources. This is now to be used by the plan to generate a budget.

You will have given each of the resources (people) a rate of pay from £0 for the client to something greater for the people who are making the product.

Shrink the calendar window by moving the bar to the right and you will see an additional column called "Add New Column".

Click on the drop down arrow and scroll down until you find "Cost"...

... this will now show you the cost of every task, as well as the total cost of the project. The cost of this project so far is £34,960. (Your project will have a different value.) This is only for the cost of the people working on the project.

What about the cost of the facilities? These are fixed costs that can be added to the project. In the same way as "Costs" add a new column to the project, this time you are going to add "Fixed costs".

These costs are all set to £0.00 at the moment. You will have to change them. I have decided that for my project the facilities costs will be £100 per day. Simply go down the column and add in the cost of each task.

Here are the fixed costs that I have added to my project. Again yours will almost certainly be different. Have you noticed that as you change the fixed costs the variable costs are chaning to include the fixed costs that you have added?

My costs are now£44,360 so I can set a reasonable budget of £50,000.

LO2 Assessment activities

Below are four suggested assessment activities directly linked to the pass and merit criteria for LO1 to help with assignment preparation.

  • P3:  Complete the documentation for the initiation phase for an identified project
  • P4:  Develop a project plan for the identified project
  • M2: Carry out and document a phase review of the project plan
  • D2:  Create a Business Case to support an identified project

Imagine that you are to provide trainee designers a handout. This is to be given to trainee application designers to provide them with a comparison of the differences and similarities of the various application development models and the choice of a particular model for a particular product design. The handout should consider the similarities and differences between different application development models. You should explain how the different application development models are appropriate for different types of project. You should select which development model you would use for this application design based on the overall client brief that you have been given. The handout must be in your own words and provide a comprehensive summary of your findings. It is important that you correctly reference all sources used, following appropriate conventions. ]

LO1 Understand how applications are designed

P1: Learners must describe the key activities of different stages in application development. They should describe these for a named application development model. This can be in the form of a report, presentation with detailed speaker notes, user guide or tutor resource.

M1 Learners should consider similarities and differences between different application development models. They should also explain how the different application development models are appropriate for different types of project. This can be an extension of P1 or presented as a hand out for learners, presentation or report.