Cambridge Technical Introductory Diploma in IT

(Unit 6 - LO1)

Understand how applications are designed - Drawing a Gantt chart in Visio


Drawing a Gantt chart in Visio

A Gantt chart such as this is a formal way of drawing a plan. Please note that there are 2 Ts as it is named after Henry Gantt.

Open Visio and select "Schedule" ...

... and then "Gantt Chart" and finally "Create".

Visio then asks for the opening parameters of the plan.

At this point you can change the number of tasks and set the data range. I would suggest a range starting on a Monday and lasting 3 to 4 weeks. I have done that: the number of tasks changed to 6 and the start and end datse changed. Press "OK".

This is the project plan as a Gantt chart. At the moment all the tasks have no name and are one day long and take place on the same day. These are values that should be changed.

Firstly change the names of the tasks. I will go with the 6 traditional waterfall tasks. (Hence changing the number of tasks from 5 to 6.)

  • Requirements Analysis
  • Design
  • Implementation
  • Testing
  • Deployment
  • Maintenance.

The next step is to change the duration of each task. I have 4 weeks which is 20 working days so the total duration will be 20 days. implementation will take some time and as with most of these things, anything reasonable will be good.

  • Requirements Analysis - 2
  • Design - 3
  • Implementation - 10
  • Testing - 2
  • Deployment - 2
  • Maintenance. - 1

I have applied these durations by double clicking on the value on the chart and changing it.

Next click on the "Gantt Chart" tab. This will show features appropriate for a Gantt Chart. Select the fist two tasks (in my case Requirements Analysis and Design) and click the "link" button ...

  • ... you will see the bar showing the duration of the task move so that it follows the previous task. Repeat this for all the pairs of tasks; tasks 2 and 3 then 3 and 4 and so on.

    This is the completed Gantt Chart that you can copy into your Word document.